Viewing a Student Record
There are several ways to view a student's record. The first you will probably use is thebutton on the home screen.
However, there are other handy ways to reach a record:
[Almost any time that you view a list of names in your HLS program, you can double-click a student's name and jump right to his or her record.]
For now, let's look at what happens when you click thebutton:
A dialog box like the one on the right appears. Simply type in the student's name.
Always enter first names first followed by the last name. HLS assumes that there will be only one space in each student's name. This is the space between the first and last names.
If there are other spaces in a name, they were removed when the data was prepared. So if a student's name is: Dick Van Dyke it will always appear as Dick VanDyke.
If more than one student has the same name, another window will appear listing all of the students with that name and other information such as grade level and teacher names that will help you find the record you want.
Although more than one student may have the same name, each student must have a unique ID number. If you know a student's number, you can enter it instead of the name.
If you wish, you can simply press the [Enter] or [Return] key on your keyboard.
Your software is very helpful if you misspell a student's name. It also help you find a record with only the student's first or last name. If you would like to know more about either of these, click the links in the "See More" list on the left.
A typical student record:
Remember, you can always check the Help Box and then move your mouse pointer over objects in the window to learn more about what you see on the screen.
Like the HLS Home Screen, the student record window has many buttons organized in frames along the left side. Select items from the "See More" list on the left or click the button at the bottom to learn about these options.
The student record window is divided into several frames. Listed below is a brief summary of what you will find in each frame. Click the images below to see more details.
- The Upper Data frame shows you the demographic data on the student, the student's current status, and provides you a button to make notes on the child. If you double click on almost any of the items in this frame, you can quickly edit them. Click on the image above or here to learn more about these items.
- The buttons in the Print Fame make it easy for you to print a copy of a student's record.
- The buttons in the Edit Fame take you to windows where you can edit either the biographic data on the student or the discipline events entered into his or her history.
- The buttons in the Direct Assignments Frame allow you to make handle requests from your principals, include "big ticket" items in the student's records and record parent contacts.
Thebutton opens a major window with a multitude of options.
- A collection of additional buttons near the bottom of the window give you access to even more options.